Scheduling Resources with Confidence
The EnterpriseMRM Facility Booking System is a recent addition to the EnterpriseMRM family of products. The software has been designed in house to fully integrate with the Membership and Contact Database and to provide maximum flexibility in the range and type of facilities that may be booked.
The software may be used to plan, book and invoice any number of resources with diverse requirements. This enables an organisation to have a centralised booking system for all relevant staff. The software is suitable for managing conference and meeting rooms, sports facilities, staff or any other facilties.
The facilities are displayed on an easy to use graphical grid with colour coding of booking types and active tool tips to provide an instant status of any booking.
Facilities
- Facility Groups may be configured that create buttons on the toolbar for ease of access
- Any number of facilities may then be added to a group so that they are displayed together
- A separate timetable can be created for each facility group enabling different booking slots from a few minutes each to a full day
- The size of the rows and columns within the screen display may also be defined for each Facility Group
- Colours can be defined for each type of booking to provide more infromative views
- Users may only access Facility Groups if they have the rights to do so. Rights can include View Only.
Booking Types
- Any number of Booking Types can be created which define the Booking Rules for a facility
- Pricing is defined by Booking Type including to attendee level to accomodate courses and classes
- Maximum class sizes can be stipulated if required
- A Booking Type can define the minimum and maximum duration as well as account for 'setting up' and 'packing away' time
- Each Booking Type can have its own colour defined for ease of identification
- For every Booking Type the number and type of facilities required can be defined. This ensures that the software will verify that all required facilities are available before a booking can take place
- For every Booking Type a list of questions can be specified to gather the information required to process the booking and for future marketing purposes
- The information that is displayed on the Booking Grid can be determined as can the information that is displayed on the tool-tip when the cursor is over a booking. This ensure that critical information is immediately available
- Screens that are not required for a specific booking type can be turned off making the booking process as quick as possible.
Booking Grid
 An easy to read booking grid forms the basis of the EnterpriseMRM Facility Booking System
- Bookings are made by a simple point and click on an available slot within the grid
- Fast jump keys are available to move time or days/weeks as well as to find the next available time
- An interactive calendar is available allowing you to easily jump to any day in the next three months, with a 'Go To' function for dates beyond that
- A printed schedule for the Facility Group is available at the touch of a button.
Bookings
- A simple click on an available booking slot will bring up the booking form for completion
- An existing member or previous visitor can be quickly selected from the EnterpriseMRM database
- New visitor details can be captured and added to the database and use for future marketing purposes
- Any questions defined in the Booking Type are displayed for completion
- Notes may also be made against a booking
- Charges can also be calculated automatically
- A function timetable can be completed where required
- Different Booking Statuses can be defined
- Bookings can be repeated over any time frame including student term times.
Finance
- As a booking is completed, the charges (if any) are automatically calculated based on the Booking Type and the status of the person booking
- Charges may be output to the Paypoint till software or an invoice can be produced if required
- Consolidated or frequent invoice runs can be undertaken for account customers or advance payers posting to the sales ledger within EnterpriseMRM
Reporting
- A wide range of reports are provided as standard within the system
- All reports are capable of being easily modified to your exact requirements
- New reports can be designed and added to the Reports menu.
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